Booking Link Settings
Overview
The Booking Link Settings section in Company Settings lets you control how appointments booked through the Online Scheduler are configured, including how many bookings can be made per timeslot, the length of booked appointments, and on which time intervals the appointments can be booked. These settings are available to admin users as well as users with the Club Manager or Regional Manager role. These can be configured within your GymSales Company Settings on the General Settings tab.
Where to find it
Open your Company Settings and on the General Settings tab, look for the section titled Booking Link Settings.
Settings Explained
Max Number of Bookings per Timeslot
- This setting controls how many appointments can be booked at the same time slot on your GymSales Calendar. The maximum limit you set can be any number 0-100, and includes all appointment types: those booked by leads via the Online Scheduler link, and those which are added by Users at your club.
- Choose any number from 1 to 100 using the searchable dropdown. Just start typing to search and find a specific number.
- Your Booking Link will show a timeslot as available until that timeslot has reached the maximum number of bookings you've set, then it will disappear from the list of available times on the Online Scheduler link.
- In the below example, up to 15 appointments can be booked at any given time slot. Once 15 Appointments have been booked at 9:15 am,
Appointment Length for Booking Link
- This setting controls the length of Appointments booked through your Online Scheduler.
- Enter any whole number of minutes, with a minimum of 5.
- If you enter something that isn't a valid number (like text or a comma-separated value), you'll see a validation error and the setting won't save until it's corrected.
- In the below example, Appointments booked via this club's Online Scheduler will have a duration of 45 minutes by default. The Appointment length for an individual event can always be edited after the fact if desired, but by default Appointments booked using the link will last 45 minutes.
Appointment Interval for Booking Link
- This setting controls the time intervals on which Appointments appear as available to book on the Online Scheduler link. For example, every 15 minutes an Appointment can be booked.
- Choose your time interval from the dropdown: every 5, 10, 15, 30, 45, or 60 minutes.
- For example, choosing 15 minutes means your leads will see new booking options every 15 minutes throughout your Club's available hours.
- In the below example, Appointments can be booked every 15 minutes from the club's open to close time using the link.
- Note: this is a different setting than the time intervals which appear in your GymSales Calendar. This setting only applies to the Online Scheduler link. To change the time intervals on the Calendar in GymSales, adjust the "Time step in minutes" under your "Working Time" Settings. (For more information, please see Configuring Appointment Settings)
Good to know
Appointment Length and Appointment Interval for Booking Link only affect your Online Scheduler link settings. They don't change your GymSales Calendar settings (Default appointment length and Time step in minutes) found under Company Settings > General Settings > Working Time. If you want to change how Appointments behave on your internal GymSales Calendar view, use those settings instead.